Photo of two people analyzing the contents on a computer screen

I couldn't possibly do my work without the system. I brag to colleagues at other mental health centers all the time about how great Archeon is.

Archeon, powered by MedInformatix, is a fully integrated system that links all the functions of front office, clinician, billing and collections. Archeon is CCHIT Certified.

ELECTRONIC HEALTH RECORD

"Point and Click" Clinical Documentation
  • The software's "decision tree" design intelligence, allows enormous functionality and flexibility.
  • Screens are viewer friendly and allow a progression in keeping with the natural workflow your staff are accustomed to.
  • The number of click-throughs to key functions is minimized.
  • Data driven clinical documentation is point and click, fast and flexible.
  • "Branches" can launch simple to complex work processes.
  • Data entry is accomplished via completion of easily readable Q & A's that rely on point and click actions. While additional text can be added, the system does not rely on or require the input of massive typing.
Medication Prescribing and Management
  • Complete and updated list of medications always available
  • One touch refilling of client's medications
  • Drug and allergy interactions integrated into the system
  • Formulary and eligibility checking available
  • Faxing of prescriptions via SureScripts
Integrated Treatment Planning Process
  • Once developed, the individualized treatment plan directly guides future clinical documentation assuring compliance with regulatory requirements and facilitating outcome tracking.
  • Progress notes pull problem and modality lists directly from the treatment plan, linking these together throughout treatment.
  • Goal rating occurs as part of the typical documentation process as well as time of updates
  • Ease of Treatment Plan updates and modifications insures accurate and timely treatment for the client and review by the medical staff.
Data Analysis (Outcomes, Quality, Process)
  • Can handle UM/UR from a centralized location
  • Search for trends easily across the organization
  • Identify most used medications, most treated diagnoses, demographic patterns within several clicks
  • Create "Patient List Queries" without knowledge of programming language; able to drill down into specific records from these lists
Laboratory Information
  • Lab Data Entry templates come loaded with software but can be customized and rearranged.
  • Easy entry of lab values
  • Easy review by medical staff
  • Supports HL7 interface with outside labs
Imaging
  • Able to scan images into the system, move them into a client's Clinical Record and view from within the application
  • BMP, JPG, TIF, GIF, PDF, DOC, XLS, MPG, AVI, formats are supported.
  • Virtual Chart sections can be created to hold these files and these documents are integrated into the Document Repository
Encrypted Document Repository
  • Encrypted documents ensure reliability of Medical-Legal Record
  • The Document Interpreter function translates data stored in the relational database into readable, legible, concise text.
  • Given the database structure, the information remains both searchable by variables and converts to customizable text.
HIPAA compliant

PRACTICE MANAGEMENT

Billing and Accounts Receivable
  • Multiple views allow for ease of working both current claims and past due collections.
  • Information from demographic screens is readily available and displayed where both front desk and Accounts Receivable staff need it most.
  • Dclaim, the claim generating module, allows for creation of 1 claim or an entire job; makes printing paper secondary claims easy.
  • Account and Collection Notes provide an efficient means of communicating between AR and clinical or front desk staff.
  • The Authorization function tracks visits used and lets AR staff dispute potential denials.
Electronic Payment Remittance
  • Import 835 files from Medicare and Medicaid
  • Automatically apply payments and adjust write-offs
  • More efficient use of AR staff time allows for reallocating of assignments
Collections
  • Create variety of unique queues for AR staff to work
  • Monitor queue progress; specific calls and entire queue
  • Create ticklers for automatic follow-up
Scheduling
  • Designed to schedule for multiple locations and multiple clinicians.
  • Powerful automatic searches allow non-experts to set appointments effortlessly and efficiently.
  • "Wizards" allow for scheduling of series of appointments in a matter of seconds.
  • Multiple views allow for scheduling resources in ways that users are most familiar with.
  • Set Appointment View, Books View, Week View and Search all use the same elements to schedule an appointment but offer the variety and flexibility that front office and clinical staff require.
Report Generation
  • Internal reporting system is useful for end users but the system also interfaces with other reporting tools.
  • System is searchable, "mine-able"; can slice and dice the information for both clinical and financial outcomes.
  • Do weeks worth of auditing with a few keystrokes, creating feedback loops and automated error checking.
  • Supervisors can easily monitor their staff and audit from their desktop.
  • Administrators can track trends over time, identify potential problem areas and address macro issues.
  • Empowers the clinician to manage his/her own caseload while continuing to permit management oversight, either individually or in aggregate.
Customizable by user
  • "Decision tree" construction allows mirrioring of work flow and clinical procedures.
  • Can create templates and data fields without a knowledge of programming.
Robust security features
  • Determine access to parts of the application and clinical record via defined workgroups
  • Can audit who accesses charts
  • Password protected logins and electronic signatures
ODBC and Standard HL7 Interface compliant